If board meetings are conducted correctly, they are essential to moving your business toward its goals. The process of running a board meeting comes with its own challenges. If your board meets face-to- online or in a virtual setting it is essential to plan ahead, set realistic time frames for each agenda item, and follow a structure that encourages discussion and participation.
Begin your board meetings with a call to order. This is a simple method of ensuring that everyone’s present and ensure that there is a the quorum needed for the meeting (which depends on the board size).
Facilitate the conversation so that all directors get equal time on the air. This is especially important when discussing complex or controversial subjects. A few or even a few individuals dominating the discussion can limit the plurality of voices, and can lead to rushed decisions that lack board buy-in.
Establish a clear method to take decisions, including how to weigh the pros and con of each idea. This will keep the discussion focused and productive. If you’re not able to reach a consensus think about using the voting method of a majority vote to get the job done.
It’s an excellent idea to determine the action items. These are the specific responsibilities that emerge from the discussions and decisions made during the meeting, such as sourcing information for a current project or establishing the next steps to implement an innovative strategy. When you complete your meeting on time, it shows respect for your directors’ precious time and demonstrates that you are able to achieve the outcomes that the meeting required to achieve.
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