Online board meetings are becoming more common in the nonprofit sector. As more boards opt for video meetings, the frequency of these meetings is growing. While there are some who believe that face-to-face meetings are more effective, it’s important to understand the benefits of using virtual technology and how you can use it to facilitate productive discussions and decision-making.
1. Make use of a board meeting tool that is simple to use.
You can make use of a variety of online video conferencing platforms that include free and low-cost options, to host your virtual board meeting. It is crucial to choose a platform that works for everyone in your board. If your board members are scattered across the country, or even around the world, it’s ideal to provide a screen sharing feature. If your board is budget-conscious it may be a good idea to consider audio-only phone conference options for those without video capabilities.
2. Begin the meeting with the agenda in a concise manner.
A shorter agenda can help the flow of your meeting and prevents it from becoming too long. It requires you justboardroom.com to focus on only the most important topics, and ensures everyone has a chance to speak.
3. The meeting should be scheduled for a time that is comfortable for all attendees.
If your board members are in different areas of the country or even around the world, you’ll have to ensure that the time you schedule your meeting works for everyone. It is also important to consider other factors that might influence their attendance, such as early or late mornings, crowded commutes, and typical breaks.